The Fine Print

 

Coworking Terms of Use

What Cheer Writers Club provides a shared community and workspace for freelancers and solopreneurs. The following Terms of Use ensures that everyone is properly protected. Please contact the General Manager, jillian@whatcheerclub.org, with any questions.

This Terms of Use is executed in accordance with the laws of the State of Rhode Island.

​Acceptance of Terms. 

The services What Cheer Writers Club (“Writers Club”) provides to you, the undersigned, are subject to the following Terms of Use (“TOU”).

Although Writers Club reserves the right to update the TOU at any time without notice to you, we will post any TOU updates on location and will contact you using the contact information provided in your Membership Agreement. If your contact information should change, please update it with us.

 

Description of Services. 

Writers Club may provide you with access to office space, workstations, Internet access, virtual community, office equipment, meeting space, knowledge resources, and other services (collectively, "Services"). The Services at all times are subject to the TOU.

 

Regular Business Hours and Days.

“Regular Business Hours” are generally from 9:00AM to 8:00PM local time on Regular Business Days which are from Monday to Saturday, except local bank/government holidays.

Writers Club is not responsible or liable for any failure or delay in providing Services arising out of or caused by forces beyond its control, including, without limitation, strikes, work stoppages, accidents, acts of war or terrorism, civil or military disturbances, nuclear or natural catastrophes or acts of God, and interruptions, loss of malfunctions of utilities, communications or computer (software and hardware) services.

 

No Unlawful or Prohibited Use.

As a condition of your use of the Services, you will not use the Services for any purpose that is unlawful or prohibited by these terms, conditions and notices. You may not use the Services in any manner interfere with any other party’s use and enjoyment of any Services. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available through the Services.

You hereby represent and warrant that you have all requisite legal power and authority to enter into and abide by the terms and conditions of this TOU and no further authorization or approval is necessary. You further represent and warrant that your participation or use of the Services will not conflict with or result in any breach of any license, contract, agreement or other instrument or obligation to which you are a party.

 

Use of services.

You agree that when participating in or using the Services, you will not:

  • Violate any guidelines set forth in the Membership Agreement;

  • Use the Services in connection with contests, pyramid schemes, chain letters, junk email, spamming, or any duplicative or unsolicited messages (commercial or otherwise);

  • Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others;

  • Solicit members, employees or guests within the Writers Club unless otherwise specifically granted permission;

  • Upload, download, or otherwise make available, files that contain images, photographs, software or other material protected by intellectual property laws, including, by way of example, and not as a limitation, copyright, trademark laws (or by rights of privacy or publicity) unless you own or control the rights thereto or have received all necessary consent to do the same;

  • Knowingly upload files that contain viruses, Trojan Horses, Worms, time bombs, cancelbots, corrupted files, or any other similar software or programs that may damage the operation of another computer or property of another coworker;

  • Publish, post, upload, distribute, or disseminate any unlawful content, plagiarized content, intellectual property, or applications and software content that breaks state law;

  • Use any material or information, including images or photographs, which are made available through the services in any manner that infringes any copyright, trademark, patent, trade secret, or other proprietary right of any party;

  • Restrict or inhibit any other user from using and enjoying the Services;

  • Harvest or otherwise collect information about others, including email addresses, without the authorization or consent of the disclosing party;

  • Violate any applicable laws or regulations.

Participation in or Use of Services.

You acknowledge that you are participating in or using the Services at your own free will and decision. You acknowledge that Writers Club does not have any liability with respect to your access, participation in, use of the Services, or any loss of, loss from theft, or damage of information or personal property resulting from such participation or use.

You are liable for the full cost of any damages caused by you or your guest(s) to any property, in the space, owned either by the Writers Club or its members.

Harassment.

Writers Club prohibits harassment of any kind, including sexual harassment, and will take appropriate and immediate action in response to complaints or knowledge of violations of this policy. Appropriate action may include immediate termination of your Writers Club membership. For purposes of this policy, harassment is any uninvited or otherwise one-sided verbal or physical behavior, including, but not limited to, racial or ethnic slurs, flirtation and crude remarks, designed to threaten, intimidate or coerce a member, employee, or guest of Writers Club.

 

Member Privacy​.

Writers Club takes the privacy and safety of members very seriously. You shall not, unless given express, written approval, share any personal information of other Writers Club members. This may include, but is not limited to: name, address, pen name, or any personally identifiable information that may lead to public outing or doxing.

 

Property.

Writer’s Club is not responsible for any property you leave behind in our Premises. It is your responsibility to ensure that you have retrieved all of your personal items prior to leaving.

Prior to the termination or expiration of your membership, you must remove all of your property from the Premises. After providing you with reasonable notice, Writers Club will be entitled to dispose of any property remaining in our Premises, and you waive any claims or demands regarding such property or our handling of such property. You will be responsible for paying any fees reasonably incurred by Writers Club regarding such removal.

Invoicing and Payment.

You will be automatically invoiced monthly in advance based on your membership option. Also included is any variable charges that may have been incurred during the previous period (extra meeting hours, day passes, etc.). Payment is required at the beginning of the period, at the date specified in the invoice. Payment for casual usage is paid on the day of use unless other arrangement has been made with Writers Club.

Writers Club reserves the right to alter or adjust any membership fees or costs. Writers Club will post any updates to fees on location and will attempt to contact you to notify you using the contact information provided in the Membership Application.

Renewals, Refunds and Terminations.

This Agreement is automatically renewed at the end of each period with consent of each party. Once the payment for a one-month period of membership (“Period”) is complete, no refunds are possible.

The TOU must be adhered to at all times. Failure to follow this TOU can result in non-renewal or even early termination of the membership. If you fail to comply with this TOU, Writers Club reserves the right to terminate any Service at any time, immediately and without notice. This includes non-payment or violation of the Membership Agreement.

You may terminate this Agreement by giving a written notice of termination and it shall be in effect as of the end of that Period. If you cannot provide timely notice of termination to Writers Club before the end of the Period, or if a termination agreement between you and Writers Club cannot be made, then the Membership shall continue to the end of the following Period and all fees for that Period will be due.

Workshop, Podcast, and Meeting Rooms.

You are required to reserve workshop and meeting rooms (“Rooms”) via Writers Club’s staff or online booking system. Rooms are available on a first-come, first-serve basis. Cancellation of any Room reservations must be made 24 hours prior to commencement or you will be charged the full amount or have its hour value deducted.

All bookings will be invoiced as follows:

  • Boardroom, Meetings Rooms, & Podcast Room – minimum 1-hour increments

  • Workshop Room – minimum 3-hour increments

An allotment of hours is included in some Memberships. These hours are NOT transferable to any other Writers Club member or guest, and the Member must be present at all meetings using these hours. Hour are not accruable and will reset at the beginning of each Membership month. Overage may be charged at a discounted rate depending on Membership.

All Room rentals are subject to Writers Club’s Room Rental TOU.

Virtual Community.

Certain Writers Club memberships qualify for access to a Writers Club Virtual Community (“Virtual Community”) to allow connection between members. In using the application or software, you agree to:

  • Follow the TOS of the application or software being used

  • Not copy, share, or otherwise make public, private information shared within the Virtual Community from any Writers Club member or employee without consent from said member or employee

  • Not share your username and/or password with anyone who is not a Writers Club qualified Virtual Community member

  • Not post sexual, political, obscene, religious, slanderous, or otherwise professionally offensive comments

  • Not promote yourself or your work outside of designated promotion channels

 

Insurance.

Writers Club carries Liability and Business Personal Property insurance. As a user, you are not required but it is strongly suggested that you carry a Renters Insurance policy to cover your own equipment while using our space. That policy may cover your current residence/office, as well as the premises of Writers Club.

Postal Services (USPS, FedEx, UPS).

If available, you may elect to receive mail at Writers Club. We will accept mail and deliveries on your behalf during Regular Business Hours on Regular Business Days. Writers Club has no obligation to accept bulk or oversized mail or packages, unless previous agreements are made between you and Writers Club.

Alcohol and Smoking.

Writers Club is largely an alcohol-free space. On occasion, Writers Club may host events in which alcohol is served or may give your event permission to serve alcohol. At no time may you serve anyone who is under the age of 21, consume alcohol if you are under the age of 21, or legally serve and/or consume alcohol without the permission and presence of a Writers Club staff member. (can’t be kept in fridge w/o permission) Neither smoking nor vaping is not permitted on Writers Club premises.

Pets.

Unfortunately, per the terms of our lease, no pets or animals are allowed in the Writers Club space unless required as a documented and trained Service Animal.

24/7 Member Responsibilities.

A 24/7 Member is any person whose membership grants them a physical or electronic keycard (“Key”) in order to access the Space after Regular Business Hours. 24/7 Members acknowledge and accept responsibility for the security of the doors and spaces they access. Each 24/7 Member is expected to maintain the security of the building when accessing the Space outside of Regular Business Hours and Regular Business Days.

After-hours access is only allowed for coworking, meeting, and podcasting purposes and may not be used for purposes of sleeping or domesticity.

Should a Key be lost or unreturned, the key holder will be responsible for paying the following lost key fees: $5 for a lost or unreturned physical key; $15 for a lost or unreturned electronic keycard.

Disclosure of Information.

Writers Club reserves the right at all times to disclose any information about you, your participation in and use of the Services as Writers Club deems necessary to satisfy any applicable law, regulation, legal process, or government request.

Writers Club is required to disclose your name and address to Presidio 156 LLC, the building landlord of 160 Westminster Street, Providence RI per the terms of Writers Club lease.

Disclaimer of Warranties.

To the maximum extent permitted by the applicable law, Writers Club provides the Services “as is” and with all faults, and hereby disclaim with respect to the services all warranties and conditions, whether express, implied or statutory, including but not limited to: merchantability, fitness for a particular purpose, lack of viruses, accuracy or completeness of responses, results, workmanlike effort and lack of negligence.

Exclusion of Incidental, Consequential and Certain Other Damages.

To the maximum extent permitted by the applicable law, in no event shall Writers Club or its subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, board members, agents, shareholders, members, representatives, employees, successors and assigns, jointly and individually be liable for any direct, special, incidental, indirect, punitive, consequential or other damages whatsoever.

These include, but are not limited to damages for: loss of profits, loss of confidential or other information, business interruption, personal injury, loss of privacy, failure to meet any duty arising out of or in any way related to the participation in or inability to participate in or use of the services, the provision of or failure to provide services, or otherwise under or in connection with any provision of this agreement, even in the event of the fault, tort (including negligence), strict liability, breach of contract or breach of warranty of Writers Club.

Limitation of Liability and Remedies.

Notwithstanding any damages that you might incur for any reason whatsoever (including, without limitation, all damages referenced above and all direct or general damages), the entire liability of Writers Club or its subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns under any provision of this TOU  and your exclusive remedy for all of the foregoing shall be limited to actual damages incurred by you based on reasonable reliance up to fifty dollars (USD $50.00).

The foregoing limitations, exclusions and disclaimers, including the previous sections shall apply to the maximum extent permitted by applicable law, even if any remedy fails its essential purpose.

Assignment.

This TOU and the rights and obligations of the parties hereto may not be assigned by either party without the other’s written consent, provided, however, that Writers Club may freely assign this TOU to any affiliate or other party which has been assigned the rights and obligations relating to the Writers Club program.

Severability.

In the event that any provision or portion of this TOU is determined to be invalid, illegal or unenforceable for any reason, in whole or in part, the remaining provisions of this TOU shall be unaffected thereby and shall remain in full force and effect to the fullest extent permitted by applicable law.

 

Meeting Room Rental Terms of Use

 

What Cheer Writers Club welcomes the public use of its workshop, podcast, and meeting rooms. Please note, scheduling preference will be given to Writers Club sponsored events and Writers Club members.

 

Reservations are required to rent at Writers Club. All reservations must be made via Writers Club’s General Manager or online booking system. You are responsible for the room and the conduct of your guests.

This Terms of Use is executed in accordance with the laws of the State of Rhode Island.

Acceptance of Terms.

The services What Cheer Writers Club (“Writers Club”) provides to you, the undersigned, are subject to the following Terms of Use (“TOU”).

Description of Services.

Writers Club may provide you with access to conference space, event space, Internet access, office equipment, podcasting equipment, and other services (collectively, "Services"). The Services at all times are subject to the TOU.

Writers Club is not responsible or liable for any failure or delay in providing Services arising out of or caused by forces beyond its control, including, without limitation, strikes, work stoppages, accidents, acts of war or terrorism, civil or military disturbances, nuclear or natural catastrophes or acts of God, and interruptions, loss of malfunctions of utilities, communications or computer (software and hardware) services.

Quick Rules.

You agree that when participating in or using the Services, you will not:

  • Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others;

  • Knowingly upload files that contain viruses, Trojan Horses, Worms, time bombs, cancelbots, corrupted files, or any other similar software or programs that may damage the operation of another computer or property of another coworker.

  • Publish, post, upload, distribute, or disseminate any unlawful content, plagiarized content, intellectual property, or applications and software content that breaks state law

  • Restrict or inhibit any other user from using and enjoying the Services.

  • Solicit members, employees or guests within the Writers Club unless otherwise specifically granted permission

  • Violate any applicable laws or regulations.

Participation in or Use of Services.

You acknowledge that you are participating in or using the Services at your own free will and decision. You acknowledge that Writers Club does not have any liability with respect to your access, participation in, use of the Services, or any loss of, loss from theft, or damage of information or personal property resulting from such participation or use.

Writer’s Club is not responsible for any property you leave behind in our Premises. It is your responsibility to ensure that you have retrieved all of your personal items prior to leaving. When leaving, you must clean up the meeting room and leave it in the condition in which it was found. A fee may be assessed for any special cleaning or repairs.

 

Guests and Invitees.

All guests must check in at one of the front desks upon arrival. Please be sure your guests only gather in the designated waiting areas near each front desk.

Each space is capable of holding a certain number of people, this includes you:

  • Podcast Room - 4 individuals

  • Small Conference Room - 6 individuals

  • Board Room - 8 individuals

  • Main Room - 12 individuals

  • Workshop Room - 20 individuals + teacher (please provide at least 24 hours notice if special set up is required)

You are liable for the full cost of any damages caused by you or your guest(s) to any property in the space, owned either by the Writers Club or its members. Writer’s Club is not responsible for any property you or your guests leave behind in our Premises. It is your responsibility to ensure that you or your guests have retrieved all personal items prior to leaving.

Food, Alcohol and Smoking.

Alcoholic beverages are prohibited in all meeting rooms, unless special request has been made to serve alcohol with the permission and presence of a Writers Club staff member. Food and drink are welcome and permitted, but arrangements for food delivery, as well as set-up and clean-up, are your sole responsibility. Smoking and vaping are not permitted on Writers Club premises.

 

Harassment.

Writers Club prohibits harassment of any kind, including sexual harassment, and will take appropriate and immediate action in response to complaints or knowledge of violations of this policy. Appropriate action may include immediate expulsion from the premises. For purposes of this policy, harassment is any uninvited or otherwise one-sided verbal or physical conduct, including, but not limited to, racial or ethnic slurs, flirtation and crude remarks, designed to threaten, intimidate or coerce a member, employee, or guest of Writers Club.

 

Pets.

Unfortunately, per the terms of our lease, no pets or animals are allowed in the Writers Club space unless required as a documented and trained Service Animal.

Severability.

In the event that any provision or portion of this TOU is determined to be invalid, illegal or unenforceable for any reason, in whole or in part, the remaining provisions of this TOU shall be unaffected thereby and shall remain in full force and effect to the fullest extent permitted by applicable law.

Payments, Refunds, and Cancellations.

All rental fees are due at the time of reservation. Cancellation of any Room reservations must be made 24 hours prior to commencement or you will be charged the full amount of your reservation. If cancellation of any Room rental is made before 24 hours prior to commencement, you will be refunded the full amount of your rental fees.

This TOU must be adhered to at all times. Failure to follow this TOU can result in dismissal of you and/or your guests from the Writers Club space with no refund. Writers Club reserves the right to refuse a Room rental to anyone who has previously violated this TOU.

 

Privacy Policy

 

Keeping your private information protected is important to us. This Privacy Policy describes how Writers Club may collect and use your personal information for Writers Club, Writers Club services and affiliated website, social feeds, and publications.

 

By using the Writers Club website and services, you voluntarily agree and consent to the practices described in the policy below.

Information We Collect, Use, and Share.

In order to provide the Services offered, Writers Club may collect personally identifiable information such as:

 

  • Legal Name - for ​​payment purposes

  • Pen Name (if different than Legal Name)

  • Mailing Address and Email Address

  • Phone Number

  • Employer and Company Name

  • Information about your device(s) through cookies and coworking check in software

 

We are the sole owners of the information collected. We will not sell this information to anyone. Your personal information will not be shared without notice to you, except in the following circumstances:

 

  • Names and Addresses of Writers Club coworking members to our landlord, Presidio 156 LLC, per the terms of Writers Club’s lease.

  • With trusted third-party partners and service providers on whom we rely in order to provide a variety of services. We may rely on service providers to: host membership information, host member virtual community, send e-mails on Writers Club’s behalf and process payment cards or other transactions.

 

Personal Information.

We do not collect any personal information about you unless you voluntarily provide it. However, in order to partake in Writers Club services or certain aspects of Writers Club websites, you may be required to provide certain personal information. 

 

This may include:

 

  • Enrolling as a Writers Club member*

  • Renting Writers Club meeting and podcasting room

  • Attending a Writers Club workshop

  • Entering a sweepstakes or contest sponsored by Writers Club

  • Sending Writers Club an email message

  • Submitting your credit card or other payment information

*While your legal name may be required to process payments, we do not require that you use your legal name to enroll as a member. It is your choice if you would like to use a legal name or a pen name.

 

Information About Your Device(s).

Writers Club uses “cookies”. Cookies enable us to track and target the interests of our users to enhance the experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.

 

In using our Services, Writers Club also accesses your IP and MAC addresses to verify your identity when using Writers Club Space and Services. This is to monitor who is accessing Writers Club networks, as well as monitor your usage as a member.

 

How We Use Your Information.

Writers Club uses your personal information to:

 

  • Provide Writers Club Membership Services;

  • To communicate with you and confirm your bookings, appointments, or other purchases;

  • To manage and enhance the performance of our products and services;

  • To notify you about changes to our service;

  • To verify identity and prevent or detect fraudulent or criminal activity

 

Your Access to and Control of Information.

You may opt out of any future contacts from us at any time. You can also contact Writers Club staff via email or phone at any time to do the following:

 

  • See what personal information we have about you, if any

  • Change/correct any personal information we have about you

  • Express any concern you have about our use of your personal information

 

Security.

Writers Club will take all reasonable precautions to protect your personal information and prevent any unauthorized access. Personal information transmitted to other websites (such as credit card number for payment processing) is protected through encryption. However, no security program is foolproof and thus we cannot guarantee the security of your personal information.

 

Changes to Privacy Policy.

Writers Club reserves the right to update or altar this Privacy Policy from time to time without notice to you. Writers Club will post any updates to this Privacy Policy on location and will attempt to contact you to notify you using any contact information provided.

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What Cheer Writers Club is a 501c3 based in Rhode Island

 

Hours:

Mon-Tues 9am-5pm

Wed-Fri   9am-8pm

Sat & Sun 10am-5pm

What Cheer Writers Club

160 Westminster Street, Floor 2 

Providence, RI 02903

P: 401-307-2450

E: Jillian (at) WhatCheerClub.org

Membership Guidelines 

Coworking Terms of Use 

Meeting Space Rental Terms of Use

Privacy Policy for You & Your Pennames

(c) 2018 What Cheer Writers Club. All rights reserved.